Handling the attendance of employees is one of the most difficult aspects in any office. The need to monitor working hours is very important in the UAE because of the booming business environment. That is where biometric attendance systems come in.
This blog will explain why a bio system should be installed in all UAE offices, how it works, and the benefits it has over the other alternatives. It will just be plain simple enough to understand.
What is a Biometric Attendance System?
One of the tools that can be used to record the time when the staff members enter and leave is a biometric attendance system. In order to achieve this, it uses something unique to each one like a finger print or a scan of the face.
This means that no other persons can be in a position to check in or out on behalf of a person. It is dependable, fast and helps to check whether the records are true.
How Does It Work?
Body features that are different to every person are used by biometric systems. The most common is the fingerprint attendance system of access. Here’s the way it functions:
- An employee puts his or her finger on the device.
- The system identifies the presence or absence of a match between the fingerprint and the one that is stored in the database.
- The time is logged in the system in case it is the correct time.
There exist systems which use facial recognition or even retinal scan. But most commonly used systems are those that utilize fingerprints, because they are easy to use and cheap.
Why Use a Biometric System in Dubai’s Offices?
There are many reasons to switch to a biometric system in the Dubai. Here are the most important ones:
No Buddy Punching
In some instances, employees will ask their friends to manage their check-ins or check-outs. This is what is called buddy punching. It causes time stealing and poses a challenge to the HR.
A biometric system cannot do that. The actual person can only mark attendance with face or fingerprint.
Accurate Time Tracking
Errors may be in registers or swipe cards that are manual systems. Someone may forget to write down his or her time or may make a mistake.
Biometrics record the exact time of the day with no errors. This helps in doing correct salary calculations.
Saves Time
A fingerprint scan takes a second. This saves employees and the HR staff members time each day. There is no need to go through documents or reports manually.
Safe and Secure
Biometric data, including fingerprints, is stored in the system safely. The information is restricted to the authorised persons. This ensures privacy of the employees.
Furthermore, there is no such loss or theft because of the lack of cards or passwords.
Good for All Business Sizes
Regardless of whether you are running a small shop in Sharjah or a big company in Dubai, biometric system can help you. These systems can support up to 1,000 users or 10 depending on your requirements. Options can be cost-effective to all types of businesses.
Real-Time Data Access
Current biometrics are internet enabled. This allows you to look at who is at work or not at work at any given moment whether you are in the office or not.
This is advantageous to managers especially those who are in another city or on the move.
Helps with Labour Law Compliance
It is paramount that labour laws are abided by in Dubai. Attendance logs must be maintained by businesses. This can be helped by biometric systems as they keep records that are accurate and clear and can be used in any audits.
Integration with Payroll
Some biometric systems can be connected with payroll software. This means that working hours, overtimes and leaves are automatically calculated. It reduces the number of manual work and eliminates payment errors.
Reduces Administrative Work
In case attendance is tracked automatically, HR teams will no longer have to spend hours reading reports. This gives them, more time to focus on other important tasks.
Types of Biometric Systems Used in Dubai
The biometric systems most commonly used in the office environment in the UAE are:
- Fingerprint Access System UAE -Very popular, cheap, and easy to use.
- Face Recognition Systems – Contactless and quick in speed, suitable in offices that are health conscious.
- Iris/Retina Scanners – Iris or Retina scanners are used in locations that have high levels of security like in the banking institution and the state facilities.
There are merits in each of them. Nevertheless, fingerprint systems are the most practical way to go in the case of most companies.
Who Can Use Biometric Systems?
Biometric systems can be used in various types of enterprises in the UAE such as:
- Corporate headquarters Building firms.
- Clinics
- Hospitals
- Schools
- Universities
- Warehouses
- logistics Retail shops
- Government departments
Any organization in need of time and attendance control can use a biometric solution.
Are Biometric Systems Expensive?
Absolutely not. Many cost-effective choices are available today. They are affordable even for small businesses.
Considering the saved time, reduced mistakes, and enhanced security, it constitutes a wise investment. In the long term, it covers its own costs.
Why Choose Al-Khair Security for Your Biometric Attendance System?
Al-Khair Security is a firm that helps businesses all over the territory of the UAE to with it’s the best biometric attendance systems. We offer real fingerprint access system, expert consultation and entire support all at affordable cost.
With a history of over twenty years in both office and IT solutions we know what works best in business in Dubai. Our team will always be ready to help you through to the end – starting with setup, training, support and maintenance.
We are available to ease and take the hassle out of attendance tracking either in a small office or a big company.
Conclusion
Biometrics in the UAE have ceased being a luxury, and are now an intelligent requirement in every office. It improves attendance, time savings and work efficiency. It also helps in the setting of trust and equity in the workplace.
